Restaurant technology tools for success

Factoring delivery costs into the profitability of your product mix

January 6, 2021

Delivery is having a moment that is here to stay. Restaurants should expect delivery to be a big piece of the business model in 2021 and beyond.

Third-party services like GrubHub, DoorDash, Uber Eats and Postmates make up a large portion of the delivery market, and their stronghold on the delivery sector can come at a significant cost to operators. Operators who are listed on third-party delivery services know that fees from companies like these (which can amount to 30% of a customer check) really bite into margins.

Restaurant operators watch every dollar (penny?), and when you take into account the expenses that come along with third party delivery, it’s more important than ever to accurately account for every cost.

Delivery is here to stay

Popular delivery apps aren’t going anywhere. Even in a post-COVID world, the advantage of listing your restaurant on one or multiple delivery apps is real.

The obvious reason is because that’s where people eat. Customers enjoy the convenience that third-party delivery provides. This includes customers who might want to eat at your restaurant. Attracting new diners (and revenue) is key to long-term success. 

Of course, many restaurants rely on the third-parties to access the delivery market – not all restaurant operators are ready to invest in setting up their own delivery infrastructure.

Whether third-party delivery is your main dish or represents just a slice of your product mix (PMIX), it’s best to know your margins. 

How to keep food delivery cost down

How to account for delivery costs

Everyone on your culinary and operations team already knows about both your restaurant’s prime costs (the sum of your cost-of-goods-sold), and your labor costs, but it’s also important to understand how to calculate plate cost. Once you’ve got that nailed down, the next step is to add delivery cost to this equation.

First, you’ll want to be sure to include any packaging and utensil costs. The gross margin of selling the same dish in-house versus off-premise are different for this reason alone.

Next, you’ll want to determine the fees associated with each service.

If you're an Otter client, you're already able to determine what you sold through which partner. This is critical to knowing how the fees hit your bottom-line at a PMIX level.

When you’ve got the full picture, you can use that information to your advantage.

Factor delivery cost into profitability of product mix

You’ve calculated delivery fees into plate cost - now what?

Being armed with the insights of profitability at a plate-cost level allows your team to make decisions based on what the data shows.

Should you modify your menu?
Consider whether you need to pull certain items from your menu based on what is and what isn’t performing well on third-party delivery apps.

Do you need to raise prices? Can you lower some?
Star menu items might become plowhorses when sold through third-party delivery apps. Consider whether to raise your prices for certain items on these platforms.

Is this third-party solution provider profitable?
Consider that you might be losing more money based on what you’re selling with each provider. Some may or may not be worth keeping around in the long term.

If you’re ready to start comparing how your restaurant’s PMIX profits are faring across multiple delivery providers, request a demo with an xtraCHEF Product Specialist. A member of their team can walk you through how easy it is to inform your delivery approach using real, accurate data.

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